Property Associate

Position Summary

We are seeking a Property Associate to provide advanced administrative and operational support to a property management team. This role is critical to ensuring the smooth day-to-day operations of a Class A property and supporting multiple stakeholders, including tenants, vendors, and internal teams.

This position is ideal for someone highly organized, detail-oriented, and able to work independently while managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Draft and prepare correspondence, reports, and documents with strong attention to grammar, formatting, and professionalism
• Serve as a key point of contact for tenants, vendors, and visitors, maintaining a high level of customer service and professionalism
• Respond to tenant and vendor requests in a timely and effective manner
• Analyze data, identify trends, and provide recommendations or solutions
• Exercise sound judgment and make independent decisions in routine situations
• Perform basic financial and business-related calculations
• Process and enter invoices into accounting systems
• Manage and maintain work order systems
• Prepare and track service contracts for building operations
• Track Certificates of Insurance and ensure compliance requirements are met
• Assist with monthly reporting, budgeting, and financial tracking
• Partner with property leadership to maintain a Class A building standard
• Support overall property operations and assist with process improvements
• Assist with training team members as needed

Qualifications

• High School Diploma or equivalent required
• 2+ years of professional experience in property management, administrative support, or related field
• Experience with budgeting, financial tracking, or P&L exposure preferred
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and multitasking skills with the ability to meet deadlines
• Excellent written and verbal communication skills
• Ability to type a minimum of 60 WPM with accuracy
• Strong attention to detail and commitment to quality
• Customer service-oriented with a proactive mindset
• Ability to maintain confidentiality and professionalism at all times
• Team player with the ability to work independently

Work Environment

• Business professional office setting
• Primarily sedentary/light physical activity

Additional Requirements

• Must be able to work onsite Monday-Friday, 8:00 AM - 5:00 PM
• Background check required